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Concessions & Commercial Space Rental Policies

Concession & Commercial Exhibit Space

31st District Agricultural Association

Open daily at TBD
Tuesday (Senior Day) TBD
Closes nightly at TBD

On grounds vendor setup August 1-4, 9 am-6 pm.

The following policies shall apply to all Ventura County Fair concession space licensees: It shall be the policy and practice of the Ventura County Fair to establish and revise from time to time, fees or rates to be charged to individuals or entities utilizing exhibit space during the annual Ventura County Fair.

Employees or officers of the 31st District Agricultural Association may not have a financial interest in any concession on the grounds of the 31st District Agricultural Association. Fees or rates, as established for any particular area or facility pursuant to the criteria stated above, shall apply uniformly and without exception to any and all entities utilizing exhibit space within said area or facility.

The misrepresentation of concession ownership, operation, or appearance on the application and photographs shall be grounds for immediate removal from the Ventura County Fair and the owner of such equipment waives all claims for damages against the 31st District Agricultural Association, its officers, agents, and employees.

The Ventura County Fair Management reserves the final and absolute right to enforce policies, rules, and regulations and to arbitrarily settle and determine all matters, questions, or differences in regard thereto, or otherwise arising out of, connected with, or incident to the Ventura County Fair. It further reserves the right to determine unforeseen matters not covered by these rules, to amend or add to these rules as in its judgment it may determine necessary.

Federal, State & County Laws & Ordinances

Board of Equalization, California State Sales Tax Permit: Concessionaires who will be selling or taking orders for merchandise must obtain a current California State sales tax permit number. This number must be listed on the Concessionaires Rental Agreement. For information on obtaining this sales tax permit, contact the State of California, Board of Equalization, 800 South Victoria Avenue, Ventura, CA. 93009 (805) 654-2181.

WORK PERMIT LAW: Licensees who employ youths under the age of 18 are required by law to see that such an employee holds a valid work permit. They are further required to adhere strictly to all applicable Child Labor Laws.

New Applications

  1. Anyone requesting information on obtaining space will be sent an application form. The application must be returned by the due date on the form and payment must be received for the application to be reviewed.
  2. The application is not, in any way, a commitment by management or the applicant.
  3. Consideration will be given to each applicant, and notification of acceptance or refusal will be made by the Concessions Office.
  4. If no space is available, the applicant’s name will be placed on a waiting list.

SELECTION CRITERIA

Each application for space rental during the Fair shall be considered by management on the basis of:

  1. Product balance on the fairgrounds.
  2. Uniqueness and appeal of the product to fairgoers.
  3. For returning applicants, a satisfactory history of cooperation with rules and regulations.
  4. Ability to set up a professional, attractive display.
  5. Application presentation.

PRODUCT SALES

The management may restrict duplication of brand names, trade name articles, products or services in any given area.

CONCESSION LOCATION

Management shall assign concession space so as to provide fairgoers with a well-balanced show which facilitates exposure to exhibits while allowing free flow of movement throughout the grounds.

All business transactions, regardless of their name, must be done within the perimeter of the leased space. Conducting business outside of Concessionaire’s leased space will not be permitted by any personnel.

Any concessions drawing a large crowd of people must ensure that the crowd does not block aisles completely and prevent the normal flow of foot traffic.

EXHIBIT INSTALLATION AND CONSTRUCTION

All preparation for exhibits must be completed by l0:00 a.m. on opening day. Licensees will be responsible for the installation and disassembling of their own displays. No part of the display should interfere in any way with another exhibit.

SPACE RENTAL RATES

The following rates are for commercial exhibit and food concession space for the 2020 Ventura County Fair. Commercial Rates are based on 10’ by 10’ space increments for the entire run of the Fair. (management determines location)

COMMERCIAL

  • Commercial Annex: $900.00
  • Commercial Building: $1,100.00
  • Ocean Lane: $1,050.00
  • Main Street: $1,200.00

Additional Charges:
Each corner, 3 sided, or specialty-sized booth is subject to an additional charge.
Each vendor per location will be charged a $145.00 utility fee.

FOOD CONCESSIONS

$2,000.00 minimum guarantee and/or 25% of gross sales, whichever is greater.

QUALIFIED LOCAL SERVICE ORGANIZATION FOOD CONCESSIONS

$2,000.00 minimum guarantee or 20% of gross sales, whichever is greater.

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